The University of Winchester Academy Trust treats very seriously the personal data that we process on behalf of a wide range of people. These include our stakeholders, job applicants, prospective employees, prospective parents, members and trustees, stakeholders, and those contacting with enquiries via email or through our website.
The University of Winchester Academy Trust has been and is continuing to work hard to comply fully with the new EU General Data Protection Regulation (GDPR) and Data Protection Act 2018 which come into effect on 25 May 2018. The GDPR makes a number of key changes to data protection law. More information on these changes can be found via the Information Commissioners’ Office (ICO) website at: https://ico.org.uk/. The ICO will enforce compliance with the GDPR from 25 May 2018.
The University of Winchester Academy Trust processes both personal data and sensitive personal data under a range of different ‘lawful bases’ depending on the nature of the respective ‘processing purposes’.
For ‘personal data’, these ‘lawful bases’ include one or more of:
- ‘Public task’ (as the University of Winchester Academy Trust is designated as a ‘public authority’ in law);
- ‘Legal obligation’; and
In addition for sensitive personal data, the University of Winchester Academy Trust processes under one or more of the ‘lawful bases’ conditions listed in Article 9(2) of the GDPR.
The ‘processing purposes’ include, for example:
- Answering enquiries from prospective parents about admissions to our schools
- Communicating with stakeholders such as the council, local schools and local community about our new school projects
- Processing job applications, and ensuring that we meet safeguarding guidelines
- Meeting our statutory obligations to provide information to the public about our trustees, and ensure that we comply with company and charity law
The University of Winchester Academy Trust may sometimes process sensitive personal data, for example collecting information about the diversity of applicants to jobs.
Sometimes the University of Winchester Academy Trust may share personal data with groups of recipients. In particular, we will regularly share personal data with the University of Winchester, as we use their email and computer systems.
Personal data and sensitive personal data will be stored securely and kept for no longer than necessary.
There are a number of individual rights available in relation to your personal data, including the right to request access to information we hold about you. More information on these can be found at https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/.
If consent has been used as the lawful basis for a particular ‘processing purpose’, there is a right to withdraw consent (if applicable).
There is a right to lodge a complaint with a supervisory authority. This is the ICO, who can be contacted in various ways as listed at: https://ico.org.uk/global/contact-us/.
The majority of the personal data held by the University of Winchester Academy Trust is obtained from the individual it relates to. However, in certain circumstances data may be provided by partner organisations (for example, Hampshire County Council or an organisation providing an employment reference). The personal data obtained from other organisations include names and contact details, and details of an individual’s employment history.
In some cases, individuals are under a statutory or contractual obligation to provide the personal data (if applicable, and if the personal data is collected from the individual it relates to).
We review and update (where necessary) this policy statement in line with current guidance and developments.
The data protection officer for the University of Winchester Academy Trust is:
Data Protection Officer
The University of Winchester
Tel: +44 (0) 1962 841515, Ext. 7306.
The name and contact details of our organisation are:
The University of Winchester Academy Trust
Tel: +44 (0) 1962 827263
- Inclusion is a significant strengthOfsted Inspection Report, University of Winchester
- Education is about changing lives, and in the University of Winchester we found a partner which understands that as well as we doJohn D.F. MartinHeadteacher, Castle Hill Junior School
- Provision is outstanding because there are very high levels of commitment across the partnershipOfsted Inspection ReportUniversity of Winchester